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Why Daylight Savings Time Is Important to Printing
This could easily be filed under “Who knew?”, but according to a recent blog posting by Xerox’s Cheryl Otstott, it really does matter. If you have not heard by now, or have forgotten, at 2am Sunday morning, or thereabouts, in the United States all clocks should be turned forward 1 hour. Basically if you go to bed at 10pm, really you are going to bed at 11pm.
Otstott notes that after you are done changing all the other appliances in your house that do not automatically change, you need to remember to change the time on your Xerox printers and multifunction devices as well. This is important for any documents that get received or sent bearing a timestamp. Another side effect may be the actual printing of documents if the network time and the printer time are not in sync. To get the instructions as to how to change the time, Xerox has compiled a document entitled “Updating Xerox Products and Solutions for Daylight Saving Time”. You could alternatively go the to support page for your respective machine and search on the word “time”, notes Otstott.
Lastly, Xerox offers two other means for updating time on your devices. If you are an IT manager who handles devices remotely via SNMP, Xerox also has a document for you entitled, “Changing Date & Time via SNMP”. Time can also be changed centrally by using Xerox’s CentreWare Web and Xerox Device Manager.
Xerox Introduces ConnectKey Software
February 15, 2013
Earlier this week, Xerox introduced a new software system which is embedded in Xerox multifunction printers as well as a set of solutions designed to work with a the growing numbers of mobile workforce users and provide enhanced IT security across connected devices.
According to the OEM, sixteen total ConnectKey MFPs will used the industry-first embedded security protection from McAfee which will make it easier for IT administrators to maintain greater control of “bring your own device” (BYOD) workplaces. This count includes two of the newest members of the WorkCentre® line, the 5800 and 7800 Series. For additional security, ConnectKey MFPs have incorporated Cisco’s TrustSec to protect data paths to and from the devices.
Xerox also notes that ConnectKey also features open Application Programming Interface (API), which will make it easier than before for sales channel partners, system integrators, and resellers to develop and embed apps on the MFP without the need for additional software.
Douraid Zaghouani, president, Channel Partner Operations, Xerox said “‘ConnectKey was designed for one purpose: to simplify how work gets done in a secure, ‘always on’ world Through the MFP as a secure hub, ConnectKey?s features include the ability to scan and upload documents to cloud repositories, send business-critical documents directly into workflow processes and print securely and easily from any mobile device. It’s Xerox innovation that takes hassles out of workdays and adds more productivity into workplaces.’”
One company based out of Raleigh, NC, Concord Hospitality Enterprises Company who manages and develops hotels is aware of the benefits of a tool like ConnectKey. They are able to take advantage of scanning into SharePoint as well as mobile printing. To this point, it has only be utilized at their headquarters, but they will soon be expanding this to 90 hotels located across North America. Their CIO Brian Cornell remarked, “‘From an innovation standpoint, ConnectKey is great. My only regret is that we didn’t have it sooner.’”
Xerox says that their solution makes work easier with the following time-saving steps including MFP apps, cloud access, and mobile printing:
Xerox says that the WorkCentre 5800 Series and WorkCentre 7800 series are currently available now during the first quarter of 2013. The WorkCentre 7220/7225, the Xerox ColorQube 9300 Series, and Xerox ColorQube 8700/9700 Series with ConnectKey Controllers are expected to be available next quarter. ConnectKey for SharePoint and ConnectKey Share to Cloud are also available now, with the availability of the Xerox Apps Studio anticipated for the third quarter of 2013.
Xerox Discusses Managed Print
In one of the most recent entries on their blog site, Mark Cole, National Business Intelligence Manager, Xerox Canada speaks about how to get started in managed print. He notes at the outset that the definitions may vary from analyst to analyst, but the bottom line is always the same: control print costs and keep it organized.
Xerox has seen companies with as high of a device to employee ratio of 3:1, which is ridiculously high, no matter how large or small the organization. And, in cases like it, there is a real likelihood of devices costing money while being underutilized.
Cole points out that the places that have the worst device to employee ratio are those where technology is spread throughout the office, and having more in place does not necessarily mean that your business will run more efficiently. The solution is
If your business has does not have an effective plan in place for managing print, then print is undoubtedly going to cost more time and resources in the end. Costs associated with printing include not only the devices themselves, but also the consumables, service and support.
Besides the hard costs, print environments bring a slew of soft costs as well. An example of this would be the time one’s staff spends maintaining these devices. Employees have to make sure they always have the supplies on hand for the printers they use, and IT staff has to spend valuable time handling the devices on the network. The more devices you have, the more likely it is that you will have different drivers and firmware which the IT department must keep updated.
From their experience, the majority of organizations who are considering entering into an MPS contract are seeking ways to better manage their existing infrastructure, reduce costs, and let people focus on things besides printing. Cole says that according to industry analysts, it is rare to find an organization that knows how to optimize their print environment on their own, and that’s where MPS comes in.
A recent Photizo group report predicted that 41% of imaging and hardware supplies will be purchased through MPS contracts, and management of the office printing environment will be outsourced.
The article also reports that another firm of analysts, IDC, found in a recent poll of customers who had entered into MPS contracts that over 60% (62% to be exact), said the reason they were most satisfied with is the cost savings were as the vendor projected.
In conclusion, Cole says that MPS is more than just optimizing a print fleet, and he will be posting about the other items in later blog entries.