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Xerox Releases New ConnectKey Technology for 2016
March 15, 2016
Xerox has certainly been busy of late amid the announcement of their proposed split and their normal leadership role in the printing industry. Last Thursday, they announced, via their Small Business Solutions blog, the latest suite of solutions that work with their patented ConnectKey Technology. As author Karen Cole points out from the beginning, even in the last 5 or 10 years ago, there has been a dramatic shift in the way that work gets done. Many more people have access to smartphones, people reduce their paper clutter by opting for digital storage, and individuals and businesses take advantage of cloud storage sites for their own needs or to collaborate on projects. While we aren’t quite at the era of the paperless office, though we are inching closer, Xerox notes that around 40% of businesses still work in hardcopy. That said, the MFPs that you or your company use then are of that much greater importance and choosing the right set of solutions is of critical importance.
To this end, Xerox has now released the 2016 ConnectKey Technology i-Series MFPs. ConnectKey is made up of hardware, software, and apps developed by Xerox and a select set of partners to improve the way people work. The result are documents that are fully searchable, secure, connected, and collaborative. At the core are the ConnectKey apps that turn your documents into things that work better for you. Today’s MFPs are the most advanced to date and are capable of much more than just the basic print, scan, copy, and fax properties they became known for initially.
The Xerox App Gallery is an entirely new service that now comes pre-loaded on the front panel of each of the new 2016 ConnectKey Technology enabled i-Series MFPs. With the new portal, users and their businesses are able to access more apps which provide the ability to customize more the way you can work. Within a few easy steps a scan and print workflow could be set up to any of a variety of cloud hosting services such as Google Drive, Microsoft One Drive, Office 365, Dropbox, and Box. Xerox provides as an example the ability to configure a workflow that would tell the unit to automatically place copies of scanned invoices into Dropbox, or print a file from Google Drive directly without ever having to login to a PC. Connecting to these various cloud repositories are just some of the examples of what is possible with Xerox ConnectKey. One touch commands and compatibility with cloud-based fax apps are some other examples of ways this technology can simplify your work life.
Another way the new ConnectKey technology is helping individuals and businesses is with language. As Cole suggests, regardless of the size of your business or industry, there has probably come a time when you have come across documentation in another language or you find a situation where it is important to provide a translated copy of an English form to someone who is a non-native English speaker. Getting a translation completed outside of your own office can take more time than you might have in addition to being a costly endeavor. With the new Xerox Easy Translator Service, users can translate from or into more than 35 languages directly from your ConnectKey MFP. To take advantage of this feature, simply scan the document into the machine in its original language and then when prompted, select the output language. The resulting document will then automatically be printed right then at the same device. Additionally, the service works with pictures from a smartphone or documents dragged and dropped from any document repository to the online portal at https://xeroxtranslates.com.
Another one movements we have all heard about over the last 2-3 years or perhaps a bit longer is the shift towards workplaces adopting BYOD (bring your own device) practices and supporting an increasingly mobile workforce. Xerox points to research conducted by IDC that suggests there could be as many as 105 million mobile workers in the United States alone by 2020. Because of this, it is more essential than ever to make sure team members whether at the office or working remotely have access to the same level of functions and features. Quocirca in their research found that 83% of organizations are interested in mobile printing, yet only 14% support this technology. Cole says that over the last two years, Xerox has spent a lot of time educating businesses about simple ways to print from their iOS and Android devices as well as through the Xerox Mobile Print Solution.
In this 2016 release of Xerox ConnectKey, on the front screen of the new i-Series MFPs are two apps for maximizing your mobile employees productivity. The first of these is the @PrintByXerox App. With this app, regardless of your location or equipment (laptop, smartphone, or tablet), you can print the document you need quickly and easily by sending it to an @PrintByXerox Email address. Better still is the fact that doing this requires no additional download of drivers or apps. The second app is QR Code. This tool makes it easy and straightforward to connect to a specific MFP through an QR code. Simply download the app to your smartphone or tablet, then walk up to any ConnectKet enabled MFP and pair it through a quick scan of a QR code.
To see all of the new updates to the Xerox ConnectKey Technology EcoSystem, learn more about the latest i-Series MFPs, and see how Xerox solutions can help streamline your workflows, navigate to www.xerox.com/connectkey.